Wellness Ops Studio

Keep your schedule full — without the admin stress

We set up your booking, intake, reminders, and follow-ups — so your practice runs smoothly while you’re with clients

Built on simple tools you already use (no custom software)

Denver-based · Remote setups available

About

Hi, I’m Jacob — I build calm, reliable client systems for service businesses.

My background is in scheduling, client experience, and operations, and I’ve spent years inside the tools people actually use (booking, payments, forms, reminders, follow-ups).

What I do best:

•Turn disconnected tools into one smooth, client-friendly flow
•Close the small gaps that quietly cost time and income
•Keep everything simple enough to run without constant attention

I’m not a one-and-done “setup freelancer.” I stay involved through launch and refinement so it works in real life.

If your sessions feel solid but your backend feels messy, I can help.I’m also a massage therapist, which means I understand how fragile booked time can be when you’re hands-on with clients — and why your backend has to work without babysitting.

Who is this for

Ideal for: solo massage therapists, estheticians, med spas, and coaches who want fewer no-shows + less admin + smoother client flow.

You’ll notice: fewer no-shows, less back-and-forth, cleaner intake, more consistent rebooking.

What we set up

  • Online booking + deposits

  • Intake forms + consent + policies

  • Automated confirmations + reminders (reduce no-shows)

  • Aftercare + rebooking follow-ups

  • Review + referral requests

  • Simple client tracking

What you get

  • A working client flow (booking → intake → reminders → follow-ups)

  • Copy + templates (policies, FAQ, client messages)

  • A handoff doc so you’re not dependent on me

  • Optional: quarterly/monthly tuning plan

How it works

  1. Free 15-min consult → we map your booking + intake flow

  2. Build (3–10 days) → forms, automations, confirmations, reminders, follow-ups

  3. Go-live + tuning → test, tweak wording, and reduce no-shows

What happens next

After you book: you’ll answer a 5-minute questionnaire → we map your current flow → you get a clear plan + quote.

Packages

  • Essentials Setup (best for solo) — booking + intake + reminders

  • Growth Setup — adds review/referral automations + rebooking sequences

  • Ops+AI (optional) — adds AI receptionist / inbox routing

  • Custom quote after consult

•[email protected]
•Denver-based - Remote available
•Client data stays in your accounts.